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Absences: Set Up Absence Types Details

Discover how to efficiently manage employee absences with our comprehensive absence management system setup and configuration guide. Learn to navigate through absence types, manage records, and customize settings effortlessly.

The HR module of our integrated information system not only centralizes employee data but also efficiently monitors their attendance, including absences. The availability of specific absence types, allowable leave durations, required documentation, and comprehensive absence calendar functionality are all pre-configured within our information system, driven by Flowis Play technology.

Accessing Absences Setup

Initiate the setup directly from the Dashboard by clicking on the last box:

Accessing Absences setup from the Dashboard

Alternatively, access it from the left menu by selecting the “Absences Setup” option within the “HR (Setup)” section. Navigate through the separate parts of the setup using the tabs located in the upper section of the screen:

Accessing Absences setup from the left menu

The initial tab provides a quick guide outlining the functionality of accessible buttons, while subsequent tabs house the codelists necessary for the Absences setup.

Managing Absences Setup

Upon entering the Absence types codelist, a list of pre-filled records and several options for record management becomes visible.

Options to manage the lists of records

At the screen’s top, a filter facilitates the search for specific records. Below the filter, a few buttons offer various actions:

  • New – this button allows you to manually add new records to the codelist. You will need to fill in all the data. When you are finished, do not forget to click “Save” not to lose your data.
  • Import – enables bulk import of records from a .xlsx file. However, the imported file needs to meet certain rules regarding the contained columns and their names – you can obtain the file template by clicking on the “Download” button. This way, you will get a file with the correct columns and only need to fill it with your data.
  • Customize – tailor column views according to your preferences. If you wish to see more columns, or fewer columns, or see them in different order, you can set it up with this button. This setup will only be visible to you – you will not impact how other Users see this list.
  • Download – after clicking the little arrow at the end of the button, you can see the list of the downloading options – which format you want to download. If you previously used the filter to show only some of the records, only those that meet the filtering criteria will be downloaded. If you wish to download the whole list of all Entities, you must first clear the filter (use the “Clear and refresh” button).

Beneath these buttons lies the list of records. Each row features an icon allowing the editing of the fields – its name, needed documents, available contract types, and much more. Marking an absence type as inactive excludes it from HR processes.

Sorting the list is convenient, achieved by clicking on sorting column names. The sorting direction is adjustable, and sorting can be cleared with a simple click on the X in the “Sort” row.

Sorting options

Viewing Details

Clicking on a specific row reveals the details of the corresponding Absence type in a separate window. In the top right corner, several buttons offer different options:

  • Edit – modify the details of the record
  • New – manually create a new record
  • Duplicate – create a new record by duplicating the current one
  • List – redirect to the list of all records
The detail of one Absence type

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