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Employee Creation Setup: Contract, Document, License, and Education Types

Discover the essential steps to streamline your HR system setup with Flowis. Learn about crucial components like contract types, document types, license types, and education types that are pre-filled and ready for use. Dive into our guide to understand the process of customizing these components to align with your company’s preferences.

Upon establishing your Entity and General codelists, it is crucial to address additional components for the seamless functioning of the HR system. Flowis offers you codelists with essential, pre-filled data, ready for use and necessary for the creation of Employees in your information system.

The following data are obtained:

  • Contract types,
  • Document types,
  • Licene types, and
  • Education types.

However, customization may be required to align them with your company’s preferences. Dive deeper into this guide to understand the process of making these necessary modifications.

Accessing Employee Creation Setup

Initiate the setup directly from the Dashboard by clicking on the yellow box:

Accessing Employee creation setup from the Dashboard

Alternatively, access it from the left menu by selecting the “Employee Creation Setup” option within the “HR (Setup)” section. Navigate through the separate parts of setup using the tabs located in the upper section of the screen:

Accessing Employee creation setup from the left menu

The initial tab provides a quick guide outlining the functionality of accessible buttons, while subsequent tabs house the codelists necessary for the Employee creation.

Managing Employee Creation Setup

Upon entering any of the codelists, such as Contract types, a list of pre-filled records and several options for record management becomes visible.

Options to manage the lists of records

At the screen’s top, a filter facilitates the search for specific records. Below the filter, a few buttons offer various actions:

  • New – this button may be available only in some of the codelists. It allows you to manually add new records to the codelist. You will need to fill in all the data. When you are finished, do not forget to click “Save” not to lose your data.
  • Import – enables bulk import of records from a .xlsx file. However, the imported file needs to meet certain rules regarding the contained columns and their names – you can obtain the file template by clicking on the “Download” button. This way, you will get a file with the correct columns and only need to fill it with your data.
  • Customize – tailor column views according to your preferences. If you wish to see more columns, or fewer columns, or see them in different order, you can set it up with this button. This setup will only be visible to you – you will not impact how other Users see this list.
  • Download – after clicking the little arrow at the end of the button, you can see the list of the downloading options – which format you want to download. If you previously used the filter to show only some of the records, only those that meet the filtering criteria will be downloaded. If you wish to download the whole list of all Entities, you must first clear the filter (use the “Clear and refresh” button).

Beneath these buttons lies the list of records. Each row features an icon allowing the editing of the “Active?” field. Marking a record as inactive excludes it from HR processes.

Sorting the list is convenient, achieved by clicking on sorting column names. Sorting direction is adjustable, and sorting can be cleared with a simple click on the X in the “Sort” row.

Sorting options

Viewing Details

Clicking on a specific row reveals the details of the corresponding record in a separate window. In the top right corner, several buttons offer different options:

  • Edit – modify the details of the record
  • New – manually create a new record, available only in selected codelists
  • Duplicate – create new record by duplicating the current one
  • List – redirect to the list of all records
The detail of one Contract type

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