The Challenge
Billa, a thriving retail company, faced a challenge with their accounts payable process. They were mostly reliant on paper-based invoice forms, which led to some inefficiencies in validation, approval, and accounting. This manual approach consumed valuable time and posed risks related to document storage and human error.
Solution: Implementing Flowis
The Result Efficiency Driven the
Accounts Payable Process
To address these challenges, Billa implemented the Flowis system, streamlining their accounts payable process. With Flowis, they automated the validation process, eliminating the need for manual verification of invoices. Additionally, the system facilitated the electronic archiving of documents, eliminating the hassle of physical storage and reducing the risk of document loss. Flowis automated the approval process, replacing manual approvals with an efficient digital workflow. This ensures faster processing and saves valuable time
Integrating Flowis With
Billa’s Accounting System
Moreover, Billa integrated Flowis with their accounting system, enabling seamless automation of accounting tasks via Robotic Process Automation (RPA). This automation ensures accuracy and efficiency in the accounting process.
Billa chose Flowis because they recognize the importance of embracing quality and excellence. They understand their potential for hard work and diligence, motivating them to adopt Flowis to achieve their goals and maintain high standards within their company.
The Result
Automation has brought numerous benefits to Billa’s accounts payable process.
Time Saved
and Efficiency Boosted
It has reduced the time and effort needed for invoice validation, approval, and accounting, turning tasks that once took hours into minutes, thereby boosting overall efficiency. This leads to substantial cost savings, freeing employees to focus on strategic activities instead of tedious manual tasks.
Minimizing Risks
and Enhancing Compliance
Automation minimizes the risk of human error, ensuring accurate data extraction and transfer, which reduces accounting discrepancies. Flowis ensures that invoices are processed according to predefined rules and regulations, enhancing compliance with both internal policies and external requirements.
Better Decision Making
and Cash Flow Management
Faster invoice processing, improved cash flow management, and strengthened vendor relationships with digital workflows and automated approvals. Timely and accurate financial data provided by Flowis allows Billa’s management to make better-informed decisions, optimizing the accounts payable process and overall business operations.
Timely Payments
and Future Scalability
Automation minimizes the risk of human error, ensuring accurate data extraction and transfer, which reduces accounting discrepancies. Flowis ensures that invoices are processed according to predefined rules and regulations, enhancing compliance with both internal policies and external requirements.
Real-Time Invoice Tracking
and Improved Transparency
Real-time visibility into the status of invoices at every stage allows stakeholders to track progress, identify bottlenecks, and expedite processing, leading to improved transparency and accountability. Flowis also generates a comprehensive audit trail of all invoice-related activities, serving as a valuable resource for audits and compliance assessments.
Satisfied Suppliers
and Happy Employees
Improved supplier relationships are fostered through the streamlined process, as prompt and accurate payments and transparent communication create a positive supplier experience and encourage continued collaboration. Lastly, automation eliminates mundane and repetitive tasks, boosting job satisfaction and morale among Billa’s workforce, and fostering a culture of innovation and productivity.
